New York Clean Indoor Air Act (CIAA)

Purpose

The Clean Indoor Air Act was passed to regulate indoor smoking and prohibit smoking in all places of employment and restaurants. The purpose of the law is to reduce exposure to second-hand smoke in enclosed spaces and the health risks associated with second-hand smoke.

Where is Smoking Prohibited?

The indoor areas where smoking is prohibited include:

  • Places of employment, meaning any indoor area “under the control of any employer in which employees of the employer perform services”;
  • Bars, meaning any area, including outdoor seating, “devoted to the sale and service of alcoholic beverages for on-premises consumption”;
  • Food service establishments, meaning any area, including outdoor seating (with exceptions described below) “in which the business is the sale of food for on-premises consumption”;
  • Enclosed indoor areas open to the public containing a swimming pool;
  • Public means of mass transportation, “including subways, underground subway stations, and when occupied by passengers, buses, vans, taxicabs and limousines”;
  • Ticketing, boarding and waiting areas in public transportation terminals;
  • Youth Centers and facilities for detention;
  • Any facility that provides child care, “provided that such services provided in a private home are excluded . . . when children enrolled in such day care are not present;”
  • Group homes and treatment facilities for children;
  • All public and private colleges and other educational and vocational institutions;
  • Within and on the grounds of general hospitals and residential health care facilities;
  • Indoor arenas;
  • Zoos;
  • Within 100 feet of the entrances of schools;
  • Within 100 feet of licensed after-school programs when in session; and
  • At playgrounds during the day when children under the age of 12 are present.

 How Are People Informed of the CIAA?

Signs must be posted to notify people of any smoking prohibition. “Smoking,” “No Smoking,” or the international “No Smoking” symbol must be displayed prominently on signs by the owner or manager of any premises where smoking is prohibited. The owner or manager of a hotel or motel that has chosen to implement a smoking policy must post a notice at the reception area about the availability of rooms in which no smoking is permitted.

Are There Exceptions to the Indoor Smoking Prohibition?

There are exceptions to the indoor smoking prohibition. These exceptions are valid only if specific conditions identified in the statute are satisfied and include:

  • Private homes, private residences and private automobiles;
  • A hotel or motel room;
  • Retail tobacco businesses;
  • Membership associations, meaning non-profit entities created for an educational, political, social, charitable, philanthropic or other similar purpose;
  • Registered cigar bars generating ten percent or more of annual gross income from the on-site sale of tobacco products;
  • Outdoor dining areas of food service establishments with no roof or ceiling enclosure, separated from non-smoking outdoor area and clearly designated with appropriate signage;
  • Enclosed rooms in food service establishments, bars, catering halls, hotel and motel conference rooms, and other similar facilities “during the time such enclosed areas or rooms are being used exclusively for functions where the public is invited for the primary purpose of promoting and sampling tobacco products . . .;”
  • Optional smoking rooms provided to residents of residential health care facilities; and
  • Optional smoking areas on grounds of general hospitals and residential health care facilities

This Law does not Limit Other No-Smoking Policies

The owner or operator of an area covered by the CIAA may designate a more inclusive nonsmoking area than is required. Additionally, any county or municipality may adopt and enforce additional nonsmoking laws, provided they meet or exceed the minimum standards of the CIAA.

Is There a Legal Defense for Violating this Law?

The owner of an area covered by the CIAA may have a defense if a violation occurred while the area was under the control of a third party (e.g., a lessee). Similarly, an employer may have a defense to a violation of the CIAA by an employee if the employer made a good faith effort to enforce employees’ compliance with the law.

Enforcement of the Law and Penalties for Violation

  •  Enforcement of the CIAA lies with the enforcement officer, who is typically the county board of health or another officer so designated by the county legislature or board of supervisors. In a city of one million people or more, the enforcement officer is the department of health and mental hygiene of that city.
  • The owner or manager of any area subject to the CIAA is responsible for informing persons smoking in a prohibited area that they are violating this law. Any individual may register a complaint under the CIAA with the appropriate enforcement officer.
  • If the enforcement officer determines a violation has occurred, a civil (monetary) penalty may be imposed after a hearing, the process for which is detailed in the statute. Any person aggrieved by the decision of an enforcement officer may appeal that decision to the commissioner within 30 days. The enforcement officer, subject to the outcome of any appeal, may bring an action to recover the civil penalty in court.
  • An enforcement officer is to notify the commissioner of taxation and finance if any retail dealer does not display a “retail dealer certificate of license or registration from the department of taxation and finance.”

Waivers of Compliance with the Law

The enforcement officer may grant a waiver of any provision of the CIAA, provided that the person applying for the waiver establishes that (1) compliance with the provision would cause “undue financial hardship” or (2) other factors exist which make compliance unreasonable for that person. Each waiver may be subject to any conditions necessary to lessen the negative effects on persons exposed to resulting second-hand smoke.

Fines for Violation of the Law

The commissioner may impose a civil penalty for violation of this law not to exceed $2,000 for every violation. Any other enforcement officer may impose a civil penalty not exceeding $1,000 for a single violation.

Lawsuits Affected by the Law

 The CIAA does not grant any private cause of action against an employer, manager or owner of any area regulated by this law solely as a result of compliance or noncompliance with this law. However, neither does the CIAA alter any other theory of liability under which a person may be held responsible for another’s exposure to second-hand smoke.

Rules and Regulations

The commissioner shall not circulate any rules or regulations that “create, limit or enlarge” any of these or other smoking restrictions.